Wedding day coordination – what is it?
Wedding day coordination is a service dedicated to newlyweds who value peace above all else and want to experience their Big Day focusing only on themselves! After all, a wedding day is usually a very complex event, both in terms of logistics and emotions. The multitude of matters and decisions can often overshadow these beautiful moments. Here are a few examples of situations in which the Bride and Groom are involved on the day or a few days before the wedding:
Arranging the schedule with all subcontractors: photographer, DJ, florist, etc.
Arranging logistics with the transport company, place and time of guest pick-up
Settling accounts with subcontractors on the wedding day (many subcontractors ask for payment in cash)
Taking care of a plan B in every situation (rain, absence, delay, etc.)
Arranging place cards, gifts for guests, menus, a board with a table plan, etc.
Instructing the wedding hall about guests with diets, arranging chairs for children, etc.
Providing assistance in the event of a wedding dress failure (attaching a train, sewing holes, etc.)
Repairing/setting the veil/train during the photos, entering the ceremony
Checking the cleanliness of the hall and bathrooms
Collecting sweets from an external company, checking the delivery
Rescuing in the event of the absence of one of the subcontractors (force majeure)
Interpreting in the case of international weddings
Making ad hoc decisions, i.e. supervising the schedule of the day in a flexible way that is most beneficial to the Bride and Groom
Guiding guests and showing them the way in the case of weddings where the ceremony takes place in a different place than the reception
Coordination during the ceremony: when the organist should start playing, how the Bride and Groom enter the church, in the case of First Look at the altar – ensuring that the Bride and Groom do not see each other until the last moment
Helping to change styling
Having all the necessary things with you in case of various events (such as safety pins, glue, strings, etc.)
I have only mentioned the most common situations we encounter, but there are many more. On the wedding day, the coordinator is responsible for the smooth course of the entire day, she takes all possible stress on herself, not letting the Bride and Groom feel that something is going wrong. This is our most important role. The wedding is one of the most important days in life, so it is worth thinking about protecting yourself in case of unforeseen circumstances.
What does the wedding day coordination service include?
It is wrongly believed that wedding day coordination covers only the wedding day itself. Our work begins about 2-3 weeks before the wedding, when the Bride and Groom send us all the contracts concluded with subcontractors. After reading them, we arrange a meeting with the Bride and Groom in person or online, the aim of which is to create an outline of the day's plan. Thanks to this scenario, the Bride and Groom already know how to arrange dishes, entertainment and other items on that day. A week before the wedding, our scenario is ready and enriched with all the details (such as: contact details of subcontractors, times of events and names of cooperating companies). Thanks to such a detailed schedule, everyone on the wedding day knows what, where and when to do. There are no questions left unanswered. Our company also prepares a special checklist to gather all the issues related to the wedding in one place.
How much does wedding day coordination cost?
With us, wedding day coordination for the 2025 season costs between PLN 5000 and PLN 7000. For weddings of over 100 people, the Bride and Groom always has 2 coordinators at their disposal. Payment is made in two installments, and a contract is signed that reserves the date in our calendar.